AGM/EGM Playbook & Proxy-Advisory Engagement

📘 Module 1: AGM & EGM – Legal Framework & Preparation (1 Hour)

• Applicable laws: Companies Act, 2013 and SEBI LODR Regulations
• Key timelines and documentation: notices, agendas, and explanatory statements
• Modes of meeting: physical, virtual, hybrid
• Stakeholder communication checklist

📘 Module 2: Drafting & Managing Resolutions (1 Hour)

• Types of resolutions: ordinary, special, and postal ballot
• Common resolutions: appointments, dividends, buybacks, ESOPs
• Sample formats and drafting language
• Pre-clearance by stock exchanges and legal review tips

📘 Module 3: Voting, Scrutinizer Reports & Result Filings (1 Hour)

• E-voting and physical ballot protocols
• Appointment and reporting by independent scrutinizer
• Voting result disclosures to stock exchanges
• Ensuring audit trail and shareholder confidence

📘 Module 4: Proxy Advisory Firms – Landscape & Influence (1 Hour)

• Overview of key firms: IiAS, SES, Glass Lewis, ISS
• How proxy firms evaluate governance resolutions
• Impact of their recommendations on institutional voting
• Common red flags and advisory expectations

📘 Module 5: Engagement Strategies with Institutional Investors (1 Hour)

• Pre-AGM/EGM institutional outreach and briefings
• Responding to investor queries and concerns
• Handling activist investor scenarios
• Disclosure practices to win support

📘 Module 6: Governance Trends, Pitfalls & Case Studies (45 Minutes)

• Global AGM/EGM trends and investor activism insights
• Examples of rejected proposals and governance blowback
• Board preparedness and shareholder relations
• Best practices for 360° AGM/EGM execution

📣 Lead with clarity and confidence — Master the mechanics and messaging of shareholder meetings and advisory engagements.